Improve your business administration capability

Information creation and use

One of the more important outputs from your business administration capability is detailed and relevant financial (and operational) information to support decision making within your business [Business Financial Intelligence]

Financial Intelligence is not just standard profit and loss reports, balance sheets and similar general reports. These reports are useful in gauging overall business performance. They are not overly useful in understanding and proving: which product generates the most profit, or which is making a loss, or which marketing tactic is the most successful, which production line configuration is the most efficient

Capturing data on the detailed workings of your business can lead to significant improvements in performance. Having detailed financial (and operational) knowledge forms the backbone of better investment and resource allocation decisions. For example we have tripled net profitability as the result of investment in creating and using relevant financial information

Improving Finance Teams

Having great and relevant information is a vital starting point. Then you need the skills within the business to interpret this information and drive improved decision making across the business. Finance professionals have good financial analysis skills and when combined with good business skills are an invaluable resource in driving improved financial performance.

We also have a lot of experience in building, organising, improving and turning around finance teams

 

System tools available

How you organise and code your input data (invoices, payroll, marketing spend etc) is very important to allow you to create the right reporting for your organisation. The higher the quality of input, the better the quality of reporting output and therefore insights for better decision making

A good finance system is a very important tool to allow flexible, fast and accurate ways of accessing, collating and reporting on the data. A good system, well set up also ensures that you have an efficient finance operation, with good controls and process within and outside the system

When choosing finance system software, spend as much time assessing the company that will be supporting and developing the basic software. This is as important as the actual system itself

A good finance system will pay for itself. We often see companies getting cheaper systems in without realising that they pay in additional staff numbers and lack of visibility, flexibility and other factors. Often these costs can be considerably higher than the cost of installing a better quality system (and go on year after year)

We design gathering inputs, workflows, reporting outputs and can help with system selection and implementation

Case Studies

The Business

An international contractor based recruitment business

The Challenge

To reduce costs in managing the administrations of a large contractor base and increase visibility, control and scalability

The Outcome

We put self-service at the heart of the solution. Contractors entered their details directly onto a bespoke onboarding database via webforms

A self-service timesheet system was used by the contractors to enter their time and clients to authorise

A costly manual process became largely automated, generating significant time & cost savings and was scalable

The Business

A international business with an old finance system and significant administration costs

The Challenge

To reduce costs while increasing visibility, flexibility and improving finance team performance

The Outcome

We configured and implemented Microsoft NAV (finance system) which paid for itself within a year

This was the first step in turning around an under performing finance team

The Team

A 20 person finance team

The Challenge

Transform a group of finance administrators to a skilled and high performing finance team

The Outcome

The team moved from a transaction processing team to one providing reporting and insights to the business, partnering with sales to price tenders and truly "help run the business".

The team won "Team of the Year" in a sales led organisation as well as delivering £1m+ in additional profits

The Business

A complex international organisation run from a simple Profit and Loss and Balance Sheet statements

The Challenge

To redesign the inputs, finance system and outputs to produce relevant and high quality information to support decision making and accountability

The Outcome

We redesigned and developed the accounting system, including significant recoding. A comprehensive suite of financial and operating reporting was produced, with many different "views" of the business down to individuals.

Gross margin was increased in excess of 30% due to our ability to understand the profitability of all revenue streams in detail

Building Scalability (Business Administration)

Building scalability combines IT with the traditional administration functions within the Finance function and across the wider business. Key benefits are cost reduction, speed, improved visibility and a higher level of control. The higher the level of automation, the costlier it is to change the software/processes in place. Getting the appropriate balance for your business is very important

We design the information coding and processes and work alongside IT partners to implement systems in mid-sized SMEs through to larger mid-cap businesses

Our Approach

PARTNERSHIP BASED

Adding real value to your business takes time and teamwork

OUTCOME FOCUSED

We deliver results

MEASURABLE BENEFIT

Strong and consistent delivery of return on investment